The Harvard Club of Singapore’s Committee comprises 9 members, of which 4 serve in executive capacities. The duties of the Committee members are set out below.
President
- Act as a spokesperson for the Harvard Club of Singapore.
- Liaise with the Harvard Alumni Association (“HAA”).
- Liaise with other Harvard Clubs and Shared Interest Groups in Singapore.
- Liaise with the Harvard Interviewing Committee.
- Succession planning and ensuring the success of the successor.
- Oversee all committee and executive committee meetings.
- Serve as the ex-officio member of all HCS subcommittees as set out in the relevant terms of reference.
- Monitor subcommittee chairs to ensure they are delivering.
- Call special meetings as necessary.
- Ensure all committee members are appointed in accordance with the Club’s Constitution.
- Work with the secretary to prepare the agenda for committee meetings.
- Assist the vice president to conduct new committee member orientation.
- Work with the Nominating Committee to recruit new committee members.
- Consult with committee members on their roles and help them assess their performance, individually and through an annual committee self-assessment.
- Work with the Treasurer on budget and expenses.
Vice President
- Attend all committee meetings.
- Preside over committee meetings in the president’s absence.
- Serve on the executive committee and participate as a vital part of the committee leadership.
- Serve as chair of the Membership Subcommittee.
- Chair subcommittees on special projects.
- Carry out special assignments as requested by the president and/or the committee.
- Understand the responsibilities of the president and be able to perform these duties in the president’s absence.
- Assign committee members to at least one Club subcommittee.
- Onboard new committee members.
- Share with the President the responsibility of liaising with HAA (including filing the annual report required by HAA) and other alumni entities (Harvard and otherwise) in Singapore.
Treasurer
- Oversee the budget process.
- Submit budget report at each committee meeting and at the annual meeting.
- Develop budget plan for the following year.
- Responsible for the Club’s fiscal records and ensure that financial statements pass the annual audit.
- Together with the president, approve payments in accordance with constitutional limits and committee approvals.
- Process payments.
- Signs checks and contracts as assigned by the committee.
Secretary
- Prepare the committee meeting agenda, writing meeting minutes and get them approved.
- Record attendance at committee meetings.
- Prepare paperwork to be filed with the Registrar for Societies including the annual submission, the audited financial statements and changes to the Constitution, registry of committee members, taxes, etc.
- Maintain and understand the Bylaws and Constitution.
- Maintain official records of all committee business activities.
- Work with the Membership Subcommittee to maintain and update the membership list for compliance to regulatory requirements.
All Committee Members (Including Officers):
- Attend all committee and general and extraordinary meetings of the members.
- Participate on a minimum of one subcommittee designed to assist the committee in carrying out the annual work plan.
- Represent HCS to other alumni, potential students and community at large.
- Provide inputs on evaluating the activities, projects and actions of the committee.
- Attend Club-organised events.
- Look out for potential successors / next gen leaders for the Club.
- Perform other duties as assigned by the president or the committee.